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Pioneer Bay Road & Drainage Upgrade

Project Overview

Council voted to proceed with a Special Charge Scheme to upgrade $4.6 million worth of roads and drainage in February 2018.

The Scheme will involve construction and full upgrade of roads and drainage including pavement and sealing works, underground surface and storm water drainage, kerb and channeling, nature strip works, speed humps and pedestrian pathways on selected streets.

Additionally, a Melbourne Water upgrade project will integrate with this project at the same time. This will include the upgrade of the main waterway and installation of new storm water infrastructure that will provide the community with a new wetland area.

The Melbourne Water upgrade project has an anticipated value of $2.5 million. Our total contribution to the Pioneer Bay Estate’s projects will be $1.1 million.

Council currently maintains over 120km of unsealed roads in urban areas. Our Urban Roads and Drainage Improvement Policy prioritises urban areas for inclusion in future road and drainage upgrade programs.

Pioneer Bay is rated as the highest priority estate for a road and drainage upgrade and this was confirmed through community engagement sessions which began in 2015. The residents and ratepayers identified significant infrastructure issues and assisted in developing concept plans for the upgrade.

For more information, please contact our Asset Management Team on 1300 BCOAST (226 278) or (03) 5671 2211.

Further reading

A copy of this information is also available for inspection at the following locations:

  • Customer Service Centre - 76 McBride Avenue, Wonthaggi
  • Grantville Customer Service Centre - 1504-1510 Bass Highway, Grantville
  • Cowes Customer Service Centre - 91-97 Thompson Avenue, Cowes

Project updates

October 2017

At its meeting on 20 September 2017, Council resolved to proceed to give notice of its intention to declare a special charge for upgrade works at Pioneer Bay. A final decision has not yet been made. See future steps timeline below:

Procedural stepStatusProposed date
Community Information Sessions held. Provided outline of proposed works to affected landownersCompletedApril 2016 and April 2017
Council resolves its intention to declare a Special Charge Scheme at its 20 September 2017 Council meeting, giving at least 28 days prior notice to declaring a scheme.Completed
20 September 2017
Advertise and place a copy of the proposed declaration on display for at least 28 days after the publication of the notice.Completed4 October 2017
Committee of Council to consider all submissions in relation to Council’s intention to declare the Special Charge Scheme.Next stepNovember to December 2017
Council to consider the Committee’s recommendations and decide to proceed with, vary or abandon the levying of the Special Charge Scheme at its Ordinary Council Meeting in February 2018.Future stepThe first Ordinary Council meeting in February 2018
Owners will be advised of Council’s decision and of their rights of review if Council decides to proceed.Future step
February 2018
Appeals can then be made within 30 days to the Victorian Civil Administrative Tribunal (VCAT) for review of Council’s decision to proceed with the scheme.Future step
March 2018
If an appeal is made to VCAT Council will need to await a hearing date. Subject to review and approval by VCAT, Council can then proceed with construction works included in the Special Charge Scheme.Future step
2019 – possibly earlier if no VCAT appeal is made

Council intends to make a final decision in February 2018 and is calling for submissions from the community. You can find more details about the project by reading:

  • Minutes from the 20 September 2017 Council Report
  • the proposed Declaration
  • the Benefit Ratio Statement
  • the Apportionment and Distribution Statement and
  • the Layout Plan

A copy of this information is also available for inspection at the following locations:

  • Council's Wonthaggi Customer Service Centre - 76 McBride Avenue, Wonthaggi
  • Grantville Customer Service Centre - 1504-1510 Bass Highway, Grantville
  • Cowes Customer Service Centre - 91-97 Thompson Avenue, Cowes

The Public Notice was advertised in the South Gippsland Sentinel Times on 3 October 2017 and the San Remo and Phillip Island Advertiser on 4 October 2017.

If you would like to make a submission, please send it through to Council in person, via post or email by 5.00pm on 3 November 2017. All submissions will be considered by the Committee of Council to be held in November 2017. Anyone can make a submission however, only those owners who are contributing to the Special Charge have the right to object.

Submissions can be made to Council in person at any of our Council office's, via email at basscoast@basscoast.vic.gov.au or by post to PO Box 118, Wonthaggi VIC 3995.

July 2017

Council considered the results of the questionnaire at the 21 June 2017 meeting. At this meeting, Council resolved to:

  • Adopt Option 1 for full upgrade of roads and drainage including speed humps for local area traffic management and pedestrian pathways on selected streets only - as the approved design for any proposed upgrade to infrastructure within the Pioneer Bay area.
  • Advise property owners within the Pioneer Bay area that any future upgrade of infrastructure within the Pioneer Bay area as per Option 1 for the full upgrade of roads and drainage including speed humps for local area traffic management and pedestrian pathways on selected streets only - will be dependent on being partly funded by property owners in accordance with Special Rates and Charges provisions of the Local Government Act 1989.
  • Consider a further report to Council at a future Meeting of Council, detailing the proposed funding model for the implementation of Option 1 for the full upgrade of roads and drainage including speed humps for local area traffic management and pedestrian pathways on selected streets for the Pioneer Bay area.
  • Advise property owners via post of Council's decision.

As a result of Council's decision Option 1 was adopted.

Following the feedback received in the questionnaires there were some changes made to the design options which attributed to the removal of the roundabout and the addition of a speed hump. Revised plan for Option 1 can be found below:

Option 1 - Pioneer Bay Road and Drainage Upgrade
Option 1 - Pioneer Bay Road and Drainage Upgrade

A report will be prepared for a proposed funding model and implementation of Option 1. This report is anticipated to be presented to Council at the Ordinary Council Meeting on 21 September 2017 at Wonthaggi.

June 2017

The June Newsletter (Issue 3) was posted on our website and sent to property owners and community members.

May 2017

A letter has been sent to property owners of Pioneer Bay outlining the results of the recent questionnaire.

As at 1 May 2017, Council had received a number of questionnaires. Of the 228 properties in the estate, 96 property owners responded to the questionnaire. The results are:

Concept OptionPreferred option
Design 153
Design 211
Design 39
Design 411
Total84

Of the 96 property owners that responded to the questionnaire, 12 property owners chose not to select an option and in turn chose to only provide comments regarding the upgrade. Most of these comments related to their objection to any proposed upgrade to the estate. Additional comments received within the questionnaires related to having no footpaths in the estate and also about removing the roundabout at the Kallay Drive and Beach Boulevard intersection.

Council officers will be presenting a report to Council at the next Ordinary Meeting on Wednesday, 21 June 2017 at Inverloch Community Hub at 5.00pm. The purpose of this report is to adopt one of the concept design options. Please note that Council will not be making a decision surrounding whether this project should or should not proceed at this meeting. This will happen at a later meeting of Council.

April 2017

Following our last community workshop on 1 April 2017 we have put together some answers to questions that were asked:

March 2017

The concept designs and cost estimates for Pioneer Bay estate are now available below:

We have listened to the feedback from affected property owners and have prepared four concept design options with cost estimates for the property owners consideration. Council will consider all feedback received from property owners when adopting a design option.

Below are the cost estimates per property (apportionments) for the four concept design options:

Estimated costs for Option 1 : Speed Humps Only and Path Along Main Roads

Total estimated project cost$4,598,384.91
Estimated Council contribution$381,270.92
Estimated amount apportioned between properties$4,217,113.99



Estimated costs for Option 2 : Speed Humps Only and Path Along All Roads

Total estimated project cost
$5,028,988.79
Estimated Council contribution
$468,772.53
Estimated amount apportioned between properties$4,560,216.26



Estimated costs for Option 3 : Speed Humps and Modified T Intersections and Path Along All Roads

Total estimated project cost$4,912,051.06
Estimated Council contribution$399,526.29
Estimated amount apportioned between properties$4,512,524.77


Estimated costs for Option 4 : Speed Humps and Modified T Intersections and Path Along All Roads

Total estimated project cost$5,041,317.19
Estimated Council contribution$469,490.04
Estimated amount apportioned between properties$4,571,827.15

The next community workshop meeting will be held in Grantville on 1 April 2017. Details of the community workshop are as follows:

  • Venue - Grantville Hall, Bass Highway, Grantville
  • Time - 10.00am - 1.00pm

The purpose of this workshop is to present the community with four concept designs that have been pulled together from information collected at the previous workshops.

We are currently in the process of finalising the cost estimates associated with each of the concept designs. Costs and concept designs will be provided to each of the property owners in a second letter that will be sent out prior to the workshop on 1 April 2017. Due to Australia Post delivery times, these cost estimates will be made available on our website from 29 March 2017.

Please note that is a facilitated workshop and it is essential to book your place by emailing infrastructureprojects@basscoast.vic.gov.au with your name, property address and number of people that will be attending or by calling the Infrastructure Delivery Team on 1300 BCOAST (226 278) or (03) 5671 2734.

February 2017

Issue 2 of the project Newsletter was posted on our website and sent to property owners and community members.

January 2017

Issue 1 of the project Newsletter was made available by Council Officers who attended the Australia Day BBQ Bash at Pioneer Bay on 26 January 2017.

December 2016

On 30 November 2016 an interactive workshop was held at Grantville Hall so that the community members of Pioneer Bay could review the information collected from the pervious workshop and continue to develop the design.

Melbourne Water also attended the workshop to discuss the implementation of the Pioneer Bay Drainage Strategy. Council officers have been working in partnership with Melbourne Water to develop the Strategy. This Strategy looks at solutions to resolve the current drainage issues within the creek to the north of the estate through an integrated stormwater management approach, as well as improving the quality of the stormwater runoff.

The workshop focused on aspects of the design related to traffic calming devices and the locations of these devices, and footpath locations. If you were unable to attend this workshop and would like to have your say, please complete and return the workshop information sheet by email, post or in person before 6 January 2017.

Traffic

During the last workshop in April 2016, residents were asked to place dots on their most preferred traffic devices and point out where the devices should be located within the estate. The community was also asked to map out their traffic movements throughout the estate. Using this information we developed four traffic options. The community members were asked to review these four options and place a green dot on their most preferred traffic option, a yellow dot on their second preference and a red dot on their least preferred option. A copy of the traffic options from the workshop are shown below:

Footpaths

At the April 2016 workshop we asked the community members to map out their walking path through the estate. Using this information we developed four footpath options. The community members were asked to review these four options and place a green dot on their most preferred layout, a yellow dot on their second preference and a red dot on their least preferred layout.

Each person was then asked to place blue dots on the side of the street they would most prefer that path to be placed.

November 2016

The next community workshop will be held at the Grantville Hall, Bass Highway, Grantville on Wednesday, 30 November 2016 from 6.00pm - 8.00pm.

This will be a facilitated workshop and it is essential to book your place by Friday, 25 November 2016. The purpose of this workshop will be to review the information collected from the previous workshop and to focus on continuing to develop the aspects of the design that were discussed at the last meeting which include:

  • the possible footpath layouts and which is the residents preferred side of the street for the location of a path
  • the landscaping options
  • the lighting options and locations
  • the types of traffic calming devices and locations.

If you would like to book your place at the community workshop meeting, please contact our Infrastructure Delivery Team on (03) 5671 2734 or email your name, contact number and number of attendees to InfrastructureProjects@basscoast.vic.gov.au

Melbourne Water will be attending the community workshop on Wednesday, 30 November 2016 to discuss the implementation of the Pioneer Bay Drainage Strategy. Council officers have been working in partnership with Melbourne Water to develop the Strategy. This Strategy looks at solutions to resolve the current drainage issues within the creek to the north of the estate through an integrated stormwater management approach, as well as improving the quality of the stormwater runoff.

If you would like to book your place at the community workshop meeting on 30 November 2016, please contact our Infrastructure Delivery Team on (03) 5671 2734 or email your name, contact number and number of attendees to basscoast@basscoast.vic.gov.au.

September 2016

Please be advised that the next community meeting for the Pioneer Bay Estate proposed Road and Drainage Improvement Project will now be taking place in November 2016. The delay is due to the upcoming Council election and in particular, the strict guidelines relating to community consultation during the Caretaker period which begins on 21 September 2016 and ends on Election Day, 22 October 2016.

We will advise you of a confirmed date for the workshop in due course.

May 2016

On 27 April 2016, an interactive workshop was held at the Grantville Hall so that community members of the Pioneer Bay Estate could have their say on how they would like the Estate to look if a Road and Drainage Improvement project was to go ahead.

The workshop focused on aspects of the design that related to Carparking, Traffic, Landscaping and Pedestrian Movements. If you were unable to attend this workshop and would like to have your say, please complete and return the Workshop Information Sheet (PDF 386kb) by email, post or in person before Thursday, 30 June 2016.

Carparking

We asked the community members to place a car, caravan, trailer or truck on a large aerial map of the Estate showing where they regularly park so we can take parking requirements into consideration when preparing concept designs for the Estate. We also asked each person to indicate on this map the locations of where lighting may be needed. Although lighting is typically not a part of a road and drainage improvement project, we can look into this element.

Landscape Parking post-workshop
Map for community members to show parking and lighting needs.

Landscaping

Pioneer Bay community members preferred a minimal feel to the streetscape. Participants were asked to stick a green dot on their most preferred option and a red dot on their least preferred option.

Most preferred the look of a grassed nature strip.

Pedestrian Movements

The community members were asked to map out their walking path throughout the Estate. We have compiled these pedestrian movements onto one sheet to show how participants walk through the Estate.

Pioneer Bay pedestrian movements 11 Feb 2016
Pioneer Bay pedestrian movements

Traffic Movements and Devices

Community members were asked to place a green dot on their most preferred treatments/devices and a red dot on the treatments/devices they least preferred.

Most preferred the Two Way Speed Hump.

Community members were also asked to map out their traffic movements throughout the Estate. We have compiled these traffic movements onto one sheet to show how cars manoeuvre through the Estate.

Pioneer Bay-traffic_movements
Pioneer Bay traffic movements

Community members are still welcome to submit their comments and choose their preferred options on the above key themes by downloading and completing the Workshop Information Sheet (PDF 386kb) and returning the completed form to Council BEFORE THURSDAY, 30 JUNE 2016 by:

- Mail to Bass Coast Shire Council, PO Box 118, Wonthaggi VIC 3995

- Email to InfrastructureProjects@basscoast.vic.gov.au; or

- In Person at any of our Customer Service Centres.

If you have any questions regarding the proposed Road and Drainage Improvement Project for Pioneer Bay you can contact Council's Infrastructure Delivery Team on 1300 BCOAST (226 278) or (03) 5671 2211.

April 2016

Our next community workshop meeting will be held at the Grantville Hall, Bass Highway on Wednesday, 27 April 2016 from 6.00pm - 8.00pm.

The purpose of this workshop is to present information that we have collected from the previous workshop and further build on this. We are asking those who have an interest in participating in the development of concept design options to come along and have further input. The focus of this workshop will be on the aspects of the design that relate to:

- Traffic: traffic movements, traffic calming devices, priority and signage

- Pedestrian: pedestrian movements and possible footpath locations

- Landscaping: the look and feel for the estate and parking requirements of residents

- Lighting: possible lighting locations and safety issues

If you would like to book your place at the community workshop on Wednesday 27 April 2016, please contact the Infrastructure Delivery Team by phone on (03) 5671 2734 or email.

February 2016

We would again like to thank all who provided feedback and returned their completed questionnaires to Council. These questionnaires were sent to property owners. A brief summary of the results are as follows:

  • Forty six percent of property owners responded to the questionnaire
  • Sixty seven percent of responding property owners see that there is a need for road and drainage improvements
  • Fifty two percent of responding property owners would like to see the upgrade occur and would be willing to contribute

Council met on 9 December 2015 and resolved that based on the information received, it is recommended that Council move onto the next phase, being the Project Planning Stage. You can read the minutes from Council’s meeting of 9 December 2015 (PDF 1.2MB).

The first step of the Project Planning Stage is to develop concept plans. To develop these concept plans, comprehensive drainage and traffic studies will be conducted and community engagement sessions will be held. Once these concept plans have been developed, they will be presented to the community to gather an understanding of how the Pioneer Bay estate should look. This information sheet outlines the type of works that could be included in a road and drainage upgrade.

There will be several concept plan designs presented to the community which may include a road and drainage upgrade design, a roads only upgrade design, a drainage only upgrade design, footpath options, landscaping options and the possibility of traffic calming devices.

The property owners will be notified by letter of the date of the next community engagement session, which we anticipate will take place in April 2016. We will also continue to update our website with progress information and upcoming engagement sessions.

September 2015

Bass Coast Shire Council would like to thank all who attended the community information and feedback sessions throughout May 2015. The information provided during these sessions helped Council to determine the existing issues and expectations for proposed road and drainage repairs and changes to the Pioneer Bay Estate.

These forums were the first step in engaging with the community about potential improvements to roads and drains to resolve the traffic, road safety and drainage related issues within the Pioneer Bay Estate.

The next step is to develop a concept design. Prior to creating a concept design, Council needs to understand whether a Special Charge to fund the improvements would be supported by the community. In order to achieve a conclusive result, Council is seeking feedback from ratepayers within Pioneer Bay in the form of a questionnaire.

An information sheet (PDF 551kb) which outlines the timeline (PDF 76kb) of typical road and drainage improvement projects is available. It also indicates what stage this proposed project is at currently.

As previously advised, a concept design has not yet been developed and the estimated costs are not known at this stage. However, in order to give an indication of possible costs based on recently completed projects, the costs for an average sized property could be in an approximate range of between $13,000 and $16,000.

Questionnaires sent to all Pioneer Bay ratepayers are due back to Council by 1 October 2015. Council will consider the results of this questionnaire at the 9 December 2015 meeting.

Further community engagement will be sought once the concept plan has been finalised prior to seeking a commitment or agreement for Council to carry out any proposed improvements.

Council is asking the community of Pioneer Bay to talk about road and drainage problems they are experiencing due to a lack of formal infrastructure.

Community members are still welcome to submit comments and concerns relating to the proposed works. You can download the comments sheet (PDF 142kb) and send it to Bass Coast Shire Council. PO Box 118, WONTHAGGI VIC 3995 or email your comments to road design@basscoast.vic.gov.au

More information on Special Charge projects is available on the Road and Drainage Upgrades page.

For an outlined summary of the Improvement Program, please read the Road and Drainage Improvement Projects Information Sheet (PDF 120kb)

Comments received so far are mapped below.

Pioneer Bay-Community Forum-Issues
Road, traffic and drainage issues identified by the Pioneer Bay community