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Pre-Application Service

What pre-application service is offered?

Our pre-application discussion is an opportunity to speak with one of our Statutory Planners before your formal planning permit application is lodged with Council. Pre-application discussions may include a telephone conversation, a face-to-face/virtual meeting or e-mail correspondence. This service highlights all the required information/plans/reports and is designed to comply with the Bass Coast planning regulations.

What type of applications can I obtain pre-application advice for?
  • All Applications

Verbal advice can be provided by our Duty Planner Monday to Friday by calling Customer Service on 5671 2211. If the planner deems the matter to be more complex you may be advised to lodge one of the below applications.

  • Minor applications
    • Alterations and extensions (buildings and works)
    • VicSmart
    • Parking waiver/reduction
    • Liquor license applications
    • Removal of vegetation including Native Vegetation and sites in a VPO

Verbal advice (no charge) and a checklist of outstanding information or preliminary concerns can be provided.

  • Intermediate applications
    • 1-3 dwellings
    • 2 lot subdivisions
    • Change of use
    • Amending/ending Section 173 Agreements

Verbal advice (no charge) and a checklist of outstanding information or preliminary concerns can be provided.

A face-to-face/virtual meeting will be at the discretion of planning officers, and you must provide sketches and concept elevations and floor plans to ensure the meeting is productive.

  • Major applications
    • 4+ dwellings
    • Use and development
    • Mixed-use / new commercial development
    • 3+ lot subdivisions
    • Existing use rights

Verbal advice (no charge) and a checklist of outstanding information or preliminary concerns can be provided.

A face-to-face/virtual meeting will be at the discretion of planning officers, and you must provide sketches and concept elevations and floor plans to ensure the meeting is productive.

How much does this service cost?

Bass Coast Shire Council recognises that each planning application is unique and each site faces a particular set of constraints and opportunities. Pre-application advice is a complimentary service offered to assist permit applicants with their next project.

What do I need to provide?

To ensure an efficient and effective service, we ask that you provide as much information as possible with your request. A lack of plans and information will result in minimal feedback being able to be provided which will add delays to your project. Please ensure you provide:

  • A detailed cover letter outlining what is proposed e.g. demolition, change of use, buildings and works, signage, car parking reduction, native vegetation removal.
  • Site Plan*
  • Floor Plans (concept)*
  • Elevations (concept)*
  • Photographs of the site
  • For change of use or liquor licence applications please provide the liquor licence type being sought, hours of operation, number of patrons and staff, surrounding uses.

*For help on what these plans look like please refer to Information Sheet 3 on this webpage.

When can I expect a response?

With the exception of verbal advice provided over the phone when you call our Duty Planner, a response can be expected within 2 weeks from the date it is allocated to a Statutory Planner.

Can I have a meeting with a Council planner?

In order to ensure current/active planning applications are processed efficiently requests for pre-application meetings will be at the discretion of the planner allocated the request. Some matters may be considered minor and straightforward which can more effectively be discussed over the phone.

Can I have written information provided by a Council planner?

Due to the application being preliminary in nature written information is generally not provided and will be at the discretion of the planning officer for Intermediate and Major applications only. However, we will be able to provide a checklist of required information to assist with your future submission.

Ready to lodge?

Please use the following link to lodge a request: Planning Pre-Application Advice ensuring you upload a covering letter and preliminary plans showing the proposal to enable us to provide helpful feedback.

If you still have questions please contact our Planning Team on 1300 BCOAST (226 278) or (03) 5671 2211 to discuss your plans.