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Council Meetings Information

Community Connections Session

Council is monitoring and implementing the COVID-19 pandemic response set out by the State and Federal Governments. Accordingly, Community Connection Sessions have been paused for the coming months. Council will advise the community when resumption of these sessions are anticipated.

Community Connection Sessions are held in various locations within the Shire on the Wednesday prior to each Ordinary Council Meeting, from 3.00pm. This is an opportunity to present to Council on business currently before it (ie a matter that has, or is likely to come before Council for consideration/decision), or other matters you wish to raise.

Please note Community Connection Sessions are for information only and not a decision making forum of Council.

Community Connection Sessions are open to the public.

Places are limited so to ensure availability for a specific session date please contact Council’s Governance Officer Lee-Anne Harmer to register on 1300 BCOAST (226 278) or (03) 5671 2211 or email

Presentations and questions must not be defamatory or objectionable in language, nature or intent.

Council Meeting Public Question Time

Council Meeting Public Question Time is an opportunity for the community to ask questions of Council and is provided at the beginning of each Ordinary Council Meeting.

Questions submitted to Council must be in writing, state the name and address of the person submitting the question and generally be in a form approved or permitted by Council. You may submit no more than two questions. Questions must not be defamatory or objectionable in language, nature or intent.

Any question submitted to the Council will be answered at the relevant Council meeting if the question has been submitted no less than 24 hours before the commencement of the Ordinary meeting. Any question submitted less than 24 hours before the Ordinary meeting will be answered at that Ordinary meeting if possible and, if no answer can be given, then a written answer will be given to the person asking the question as soon as practicable after the Ordinary meeting.

The Mayor may use their discretion as to whether questions will be read out and answers provided if there is no one in attendance. In this instance, the questions and answers will be recorded in the minutes.

Council minutes will record the question and answer. Any additional information and background material provided with the question will be passed on to the Chair/Councillors as information only and will not be read out nor included in the minutes.

Please note:
Questions relating to an item in the agenda will be provided with the following response.
• Councillors will consider and debate all aspects and implications of this issue as part of Council’s agenda.

Additional Information for 20 May 2020 Ordinary Meeting of Council:

In the current COVID-19 environment, the meeting will be virtual for the health and safety of our community, Councillors and staff. This will also be the first live-streamed meeting, which ensures the meeting remains open to the public.

At this stage, the forum will not provide the opportunity for submitters to ask their questions directly. Questions must be submitted in writing prior to the Meeting and questions and responses will be published in the minutes.

Please send your questions directly to the Governance Officer Lee-Anne Harmer via post, fax or email to

Bass Coast Meeting Procedure Local Law 2018

At the Ordinary Meeting of Council held on 16 May 2018, Council amended the Local Law Meeting Procedure 2018 in accordance with the procedure set out in Section 119(3) of the Local Government Act 1989.

The purpose of this Local Law is to:

  • regulate the use of the common seal;
  • regulate proceedings for the election of the Mayor and Chairpersons of various Committees;
  • regulate proceedings at Council meetings, Committee meetings and other meetings conducted by or on behalf of Council where Council has resolved that the provisions of the Local Law are to apply;
  • make provision for related administrative procedures; and
  • provide for the peace, order and good government of the municipal district.

Petitions and joint letters

Petitions are a formal request to Council for action and may be made by an individual or organisation. It can be a request to amend a law, for the review of an administrative decision, or seeking an action to occur. To be valid, a petition must:

  • contain at least three signatures
  • be signed by the persons whose names are appended to it.
  • include the addresses of the persons whose names are appended to it
  • include the contact details of the person submitting the petition to Council. This person shall be referred to as the head petitioner and shall receive all correspondence in relation to the petition.
  • include a covering letter, clearly outlining the grievance and the outcome sought.

Petitions to be included in a Council meeting agenda, must be received by Council no later than four weeks prior to the meeting, and should:

  • be original copies of the petition pages. Or in the case of a petition collected electronically, a full print out.
  • clearly state on each page the request
  • include a page number on each page (eg, page 4 of 6) to ensure no pages are missing
  • include a count of the number of signatures per page
  • not contain any offensive, defamatory, indecent or abusive language

Petitions received after this due date will be held over until the following Council meeting.

A petition or joint letter presented to Council must lay on the table until a future Ordinary meeting and no motion, other than to receive the petition or joint letter, may be accepted by the Chairperson, unless Council resolves to deal with it earlier.

Petitions that deal with a planning application or planning scheme amendment current before Council, will be treated as a submission to that application or amendment and will not be treated as a petition.

Public Submissions

This section relates to public submissions received by Council through community consultation, or pursuant to Section 223 of the Local Government Act 1989 (Vic).

Please note: All public submissions received with the exception of matters identified as confidential items in Council agendas will be made publicly available. This includes submissions during public participation sections of Council meetings.

These submissions may also be made available on Council's website or form part of Council agendas and minutes, which are made publicly available.

Any queries about access to public submissions can be directed to Council's Privacy Officer by calling 1300 BCOAST (226 278) or (03) 5671 2211, or email