Skip to main content

Council Meetings Information

Community Connections Session

Community Connection Sessions are held in various locations within the Shire on the Wednesday prior to each Ordinary Council Meeting, from 3.00pm. This is an opportunity to present to Council on business currently before it (ie a matter that has, or is likely to come before Council for consideration/decision), or other matters you wish to raise.

Please note Community Connection Sessions are for information only and not a decision making forum of Council.

Community Connection Sessions are open to the public.

Places are limited so to ensure availability for a specific session date please contact Council’s Governance Officer Lee-Anne Harmer to register on 1300 BCOAST (226 278) or (03) 5671 2211 or email

Presentations and questions must not be defamatory or objectionable in language, nature or intent.

Council Meeting Public Question Time

Council Meeting Question Time is an opportunity for the community to ask questions of Council and is provided at the beginning of each Ordinary Council Meeting.

You must register by providing your details and questions at least 24 hours prior to enable Council to prepare a thorough and informed response. You may submit no more than two questions at any one Question Time session, and questions must be limited to 100 words or less. Questions must not be defamatory or objectionable in language, nature or intent.

You can submit a written question, in person, at the Council Meeting. This question will be taken on notice and a Council officer will respond to you in writing prior to the following Council Meeting.

The Mayor reserves the right to read only the actual question component of submitted questions and where questions have previously been addressed, to simply record the questions and answers in the minutes.

The Mayor may use their discretion as to whether questions will be read out and answers provided if there is no one in attendance. In this instance, the questions and answers will be recorded in the minutes.

Please send your questions directly to the Governance Officer Lee-Anne Harmer via post, fax or email to
Please keep questions, and any explanatory notes, concise.

Bass Coast Meeting Procedure Local Law 2018

At the Ordinary Meeting of Council held on 16 May 2018, Council amended the Local Law Meeting Procedure 2018 in accordance with the procedure set out in Section 119(3) of the Local Government Act 1989.

The purpose of this Local Law is to:

  • regulate the use of the common seal;
  • regulate proceedings for the election of the Mayor and Chairpersons of various Committees;
  • regulate proceedings at Council meetings, Committee meetings and other meetings conducted by or on behalf of Council where Council has resolved that the provisions of the Local Law are to apply;
  • make provision for related administrative procedures; and
  • provide for the peace, order and good government of the municipal district.

Petitions and joint letters

Petitions are a formal request to Council for action and may be made by an individual or organisation. It can be a request to amend a law, for the review of an administrative decision, or seeking an action to occur. To be valid, a petition must:

  • contain at least three signatures
  • be signed by the persons whose names are appended to it.
  • include the addresses of the persons whose names are appended to it
  • include the contact details of the person submitting the petition to Council. This person shall be referred to as the head petitioner and shall receive all correspondence in relation to the petition.
  • include a covering letter, clearly outlining the grievance and the outcome sought.

Petitions to be included in a Council meeting agenda, must be received by Council no later than four weeks prior to the meeting, and should:

  • be original copies of the petition pages. Or in the case of a petition collected electronically, a full print out.
  • clearly state on each page the request
  • include a page number on each page (eg, page 4 of 6) to ensure no pages are missing
  • include a count of the number of signatures per page
  • not contain any offensive, defamatory, indecent or abusive language

Petitions received after this due date will be held over until the following Council meeting.

Petitions presented to Council will be tabled at the forthcoming Council Meeting, and must lie on the table for a month. A report in response to the petition will be presented at the following meeting.

Petitions that deal with a planning application or planning scheme amendment current before Council, will be treated as a submission to that application or amendment and will not be treated as a petition.

Public Submissions

This section relates to public submissions received by Council through community consultation, or pursuant to Section 223 of the Local Government Act 1989 (Vic).

Please note: All public submissions received with the exception of matters identified as confidential items in Council agendas will be made publicly available. This includes submissions during public participation sections of Council meetings.

These submissions may also be made available on Council's website or form part of Council agendas and minutes, which are made publicly available.

Any queries about access to public submissions can be directed to Council's Privacy Officer by calling 1300 BCOAST (226 278) or (03) 5671 2211, or email