Council Meetings Information
At the Ordinary Meeting of Council held on 19 August 2020, Council adopted the Governance Rules in accordance with section 60 of the Local Government Act 2020.
A Council must develop, adopt and keep in force Governance Rules for or with respect to the following:
- the conduct of Council meetings;
- the conduct of meetings of delegated committees;
- the form and availability of meeting records;
- the election of the Mayor and the Deputy Mayor;
- the appointment of an Acting Mayor;
- an election period policy in accordance with section 69;
- the procedures for the disclosure of a conflict of interest by a Councillor or a member of a delegated committee under section 130;
- the procedure for the disclosure of a conflict of interest by a Councillor under section 131;
- the disclosure of a conflict of interest by a member of Council staff when providing information in respect of a matter within the meaning of section 126(1);
- any other matters prescribed by the regulations.
Council Meeting Public Question Time
Council Meeting Public Question Time is an opportunity for the community to ask questions of Council and is provided at the beginning of each Ordinary Council Meeting.
Questions submitted to Council must be in writing, state the name and address of the person submitting the question and generally be in a form approved or permitted by Council.
You may submit no more than two questions at any one meeting.
Questions must be limited to 50 words inclusive of any preamble and additional information.
Questions are to be lodged 48 hours prior to the Council meeting. Any question/s submitted less than 48 hours before the Ordinary meeting will be answered at that Ordinary meeting if possible and, if no answer can be given, then a written answer will be given to the person asking the question as soon as practicable after the Ordinary meeting.
Please refer to Division 8 within the Governance Rules for all information pertaining to public questions.
Questions relating to an item in the agenda will be provided with the following response.
- Councillors will consider and debate all aspects and implications of this issue as part of Council’s agenda.
In the current COVID-19 environment, the meeting will be virtual for the health and safety of our community, Councillors and staff. The live-streamed meeting, ensures the meeting remains open to the public.
At this stage, the forum will not provide the opportunity for submitters to ask their questions directly. Questions must be submitted in writing prior to the Meeting and questions and responses will be published in the minutes.
Please send your questions directly to the Governance Officer Chelsea Wilson via post, fax or email to email@example.com
Petitions and Joint Letters
Petitions and joint letters are a formal request to Council for action and may be made by an individual or organisation.
Some of the criteria required:
- A petition or joint letter must be received by 5pm 10 days prior to the Council Meeting agenda being published
- Unless Council resolves deal with it earlier, no motion (other than a motion to receive the same) may be made on any petition, joint letter or other like application until a future Council Meeting
- Every petition or joint letter presented to Council must be in writing (other than pencil), typing or printing, contain the request of the petitioners or signatories, be signed by at least 3 people and submitted by the lead petitioner with a cover letter containing their contact details.
- Every petition or joint letter must be signed by the persons whose names are appended to it by their names or marks, and, except in cases of incapacity or sickness, by no one else and the residential address of every petitioner or signatory must be clearly stated.
- Every page of a petition or joint letter must be a single page of paper and not be posted, stapled, pinned or otherwise affixed or attached to any piece of paper other than another page of the petition or joint letter.
- If a petition, joint letter or other like application relates to a planning application or a Planning Scheme Amendment currently before Council under the Planning and Environment Act 1987 it will be treated as a submission to that planning application or that Planning Scheme Amendment and will not be treated as a petition or joint letter.
- If a petition, joint letter or other like application relates to a formal submission process undertaken by Council it will be treated as a submission and will not be treated as a petition or joint letter.
- An electronic/online petition, joint letter or other like application is required to adhere to all the requirements of a written petition unless Council resolves otherwise.
Please refer to Division 9 within the Governance Rules for all information pertaining to petitions and joint letters.
For enquiries please contact Council’s Governance Officer Chelsea Wilson on 1300 BCOAST (226 278) or (03) 5671 2211 or email firstname.lastname@example.org
This section relates to public submissions received by Council through community consultation, or pursuant to Section 223 of the Local Government Act 1989 (Vic).
Please note: All public submissions received with the exception of matters identified as confidential items in Council agendas will be made publicly available. This includes submissions during public participation sections of Council meetings.
These submissions may also be made available on Council's website or form part of Council agendas and minutes, which are made publicly available.
Any queries about access to public submissions can be directed to Council's Privacy Officer by calling 1300 BCOAST (226 278) or (03) 5671 2211, or email email@example.com.