Council Meetings

Community Connection Sessions

Community Connection Sessions are held in the Bass Coast Civic Centre Council Chamber on the Wednesday prior to each Ordinary Council Meeting, between 3pm and 5pm.  This is an opportunity for you to present to or ask questions of Council on business currently before Council (i.e., a matter that has or is likely to come before Council for consideration/decision), or other matters you wish to raise.

Community Connection Sessions are open to the public.

Places are limited so to ensure availability for a specific session date please contact Council’s Governance Officer to register on 1300 BCOAST (226 278) or (03) 5671 2211.
Presentations and questions must not be defamatory or objectionable in language, nature or intent.

If lodging a question you or a representative on your behalf must be present for your question to be discussed. The Mayor will not read out any question, or make any comment, if there is no one in attendance. In this instance, your question will be treated as general correspondence and will be responded to in accordance with  Council's Customer Service Charter.

Please send your questions directly to the Governance Officer via post, fax or email to l.harmer@basscoast.vic.gov.au

Please keep questions, and any explanatory notes, concise.

 

Council Meeting Question Time

Council Meeting Question Time is an opportunity for the community to ask questions of Council and is provided at the beginning of each Ordinary Council Meeting.

We encourage people to register by providing their details and questions at least 24 hours prior to enable Council to prepare a thorough and informed response.  A person may submit no more than two questions at any one Question Time session, and questions must be limited to 100 words or less.  Questions must not be defamatory or objectionable in language, nature or intent.

The Mayor reserves the right to read only the actual question component of submitted questions and or where the questions have previously been addressed, to simply record the questions and answers in the minutes.

The Mayor may use their discretion as to whether questions will be read out and answers provided if there is no one in attendance. In this instance, the questions and answers will be recorded in the minutes.

Council Meeting Question Time Form (DOC 1MB)

Council Meeting Question Time Form (PDF 560KB)

Please send your questions directly to the Governance Officer via post, fax or email to l.harmer@basscoast.vic.gov.au

Please keep questions, and any explanatory notes, concise.

 

Bass Coast Meeting Procedure Local Law 2009

The Bass Coast Meeting Procedure Local Law 2009 (PDF 194kb) was adopted by Council on 16 December 2009, following a review of the previous Local Law No. 5 - Use of the Common Seal and Local Law No. 12 - Processes of Municipal Government.

The purpose of this Local Law is to:

  • regulate the use of the common seal;
  • regulate proceedings for the election of the Mayor and Chairpersons of various Committees;
  • regulate proceedings at Council meetings, Committee meetings and other meetings conducted by or on behalf of Council where Council has resolved that the provisions of the Local Law are to apply;
  • make provision for related administrative procedures; and
  • provide for the peace, order and good government of the municipal district.

 

Petitions and joint letters

Petitions are a formal request to Council for action and may be made by an individual or organisation. It can be a request to amend a law, for the review of an administrative decision, or seeking an action to occur. To be valid, a petition must:

  • contain at least three signatures
  • be signed by the persons whose names are appended to it.
  • include the addresses of the persons whose names are appended to it
  • include the contact details of the person submitting the petition to Council. This person shall be referred to as the head petitioner and shall receive all correspondence in relation to the petition.
  • include a covering letter, clearly outlining the grievance and the outcome sought.

Petitions to be included in a Council meeting agenda, must be received by Council no later than four weeks prior to the meeting, and should:

  • be original copies of the petition pages. Or in the case of a petition collected electronically, a full print out.
  • clearly state on each page the request
  • include a page number on each page (eg, page 4 of 6) to ensure no pages are missing
  • include a count of the number of signatures per page
  • not contain any offensive, defamatory, indecent or abusive language

Petitions received after this due date will be held over until the following Council meeting.

Petitions presented to Council will be tabled at the forthcoming Council Meeting, and must lie on the table for a month. A report in response to the petition will be presented at the following meeting.

Petitions that deal with a planning application or planning scheme amendment current before Council, will be treated as a submission to that application or amendment and will not be treated as a petition.

2017 Council Meeting Schedule

Schedule for Council Meetings, and briefings for 2017. Includes links to Agendas and Minutes.

2016 Council Meeting Schedule

Schedule for Council Meetings, and briefings for 2016. Includes links to Agendas and Minutes.

2015 Council Meeting Schedule

Schedule for Council Meetings, and briefings for 2015. Includes links to Agendas and Minutes.

2014 Council Meeting Schedule

Dates for 2014 Ordinary, Statutory and Special Council Meetings

2013 Council Meeting Schedule

Schedule for Council Meetings, and briefings for 2013. Includes links to Agendas and Minutes.

2012 Council Meeting Schedule

Schedule for Council Meetings, and briefings for 2012. Includes links to Agendas and Minutes.

2011 Council Meeting Schedule

Includes links to attachments for 2011 agendas and minutes

2010 Council Meeting Schedule

Includes links to attachments for 2010 agendas and minutes

2009 Council Meeting Schedule

Includes links to attachments for 2009 agendas and minutes

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