Council Plans & Policies

Audit Committee

6 audit committee membersThe Audit Committee is an independent advisory committee to the Bass Coast Shire Council. The primary purpose of the Audit Committee is to provide advice to Council on:

  1. internal and external financial reporting;
  2. performance reporting;
  3. effective management of financial and other risks and the protection of Council assets;
  4. compliance with laws and regulations as well as use of best practice guidelines;
  5. the internal audit function;
  6. the provision of an effective means of communication between the external auditor, internal audit, management and the Council.

The Councillors delegated to the Audit Committee are Cr Pamela Rothfield , Cr Brett Tessari and Cr Julian Brown.

The Independent members of the Audit Committee are:

  • Mr Vincent Philpott (Chair)
  • Mr Homi Burjorjee
  • Mr Tim Large

 Chairman's responsibilities

The Chairman of the Bass Coast Shire Council Audit Committee is appointed by Council and is responsible for providing leadership to the Committee in fulfilling its duties and responsibilities under its Charter and any relevant legislation.
In discharging this responsibility, the Chairman must create and manage effective working relationships among the Committee, management and the internal and external auditors.
It is important that the Chairman:

  • Meets the Committee’s requirements as expressed by its members from time to time;
  • Acts as the Committee’s spokesperson as required (It should be noted however that the role of spokesperson is not extended to comment to the public or media);
  • Reviews annually, the Audit Committee Charter;
  • In collaboration with the CEO and the Internal and External Auditors creates an annual Work Plan for the Committee;
  • Monitor the execution of the Work Plan and keep under review the necessity for any modifications to the Work Plan; and
  • Reports to the Council on the work of the Committee in a timely and comprehensive manner.

Independent Member responsibilities

The independent members of the Bass Coast Shire Council Audit Committee are appointed by Council and are responsible for fulfilling the duties and responsibilities under the Audit Committee Charter and relevant legislation.
In discharging these responsibilities, each independent member must foster an effective working relationship with the Chairperson, other committee members, management and the internal and external auditors.
It is important that each independent member:

  • Attends Audit Committee meetings;
  • Prepares for all meetings by reading and understanding material distributed to them;
  • At the request of the Chairperson, meets or be available for discussion with the Chairperson, other members, management or the internal or external auditor between meetings of the Committee;
  • Whenever necessary or desirable to facilitate the effective performance of the Committee’s duties, attends meetings, workshops or briefings of the Council
  • Engages in discussion and contributes to the debate at meetings so that all matters on the agenda are dealt with effectively and appropriately;
  • Engages in regular assessments of the effectiveness of the Committee’s performance; and
  • Supports the Chairperson in promoting a Committee culture characterised by: -
    • The willingness of each member to use his or her best efforts in carrying out his or her duties as a member of the Committee;
    • The Committee’s insistence on the highest level of integrity accountability and honesty in the actions of the Committee;
    • Respect and trust among the members, management and the internal auditor and external auditor;
    • The candid and timely sharing of information among the members of the Committee, management and the internal and external auditor;
    • Acceptance by all members of the Committee of the right of every member to hold and express a dissenting opinion; and
    • A commitment to best governance practices.

The Committee reviews their Charter every year, and the latest version was adopted on 28 February 2018. Audit Committee Charter (PDF 462KB)

 

Recent Internal Audits

 

2016/2017

  • Review of Human Resources Management
  • 2017 Data Interrogation of Accounts Receivable, Accounts Payable and Payroll
  • Review of Risk Management
  • Review of LGPRF Measures

2015/2016

  • 2016 Data Interrogation of Accounts Receivable, Accounts Payable and Payroll
  • Review of Procurement Processes
  • Review of Debtor Management
  • Review of IT General Controls

2014/2015

  • Review of Payroll
  • Review of Contract Management and Tendering
  • Review of Cash Handling and Receipting
  • Review of Recreation and Leisure
  • Review of Building Approvals
  • Review of Valuations

2013/2014

  • Review of Cemetery Management
  • Review of Fraud Management
  • Review of Disaster Recovery and Business Continuity Planning
  • Review of Statutory Planning
  • Review of Risk Management

2012/2013

  • Review of Human Resources Management
  • Review of Payroll
  • Review of Council’s Communications Processes
  • Review of IT Governance Processes
  • Review of Implementation of Council Decisions

2011/2012

  • Initiation and management of Capital Projects
  • Review of Procurement
  • Review of Management of outsourced service providers
  • Compliance with Local Government Act
  • Review of Information Technology General Controls
  • Review of Event Management

 

Audit Committee Member Profiles

Vince Philpott (Chair)

Vince has over thirty years experience in senior management roles across the Royal Dutch Shell Group of companies culminating with the responsibility to establish an Enterprise Risk Management framework across Shell in Australia. Vince is currently  Director of Internal Audit at World Vision Australia.  Vince is an Independent Member of several  local government bodies including Whitehorse Manningham Regional Library Corporation, West Gippsland Catchment Management Authority, City of Casey and City of Yarra.  Vince is a Certified Internal Auditor and holds a post graduate qualification in Business Administration with a major in Accounting and Financial Control.   Vince’s experience in risk management and internal controls together with his strategic perspective of the complexities of governance and management in local government entities and his sensitivity to local issues and challenges make him an excellent Independent Member of the Audit Committee.

 
Tim Large

Tim started his career at Deloitte and later with McCormick for over 20 years.  He has moved into Chief Executive Officer and Chief Financial Officer Roles across Asia. Tim is a Board Member of Bass Coast Health and is also on their Finance and Audit committee.  He is a member of the Institute of Chartered Accountants of Australia and New Zealand and a Graduate of the Institute of Company Directors. 

 

 

 

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